Tag Archives: expenses

Handling Expenses

Host parents often ask for suggestions on how best to handle common expenses that occur as au pairs are caring for the children.

Miscellaneous Expenses

There are different ways to handle the little day to day expenses that come up.  Things like when an au pair takes the kids out for ice cream or picks up a gallon of milk.  Some families keep a cookie jar fund, a little cash that they set aside weekly or monthly for these types of expenses. Others give their au pair a prepaid debit card for this purpose. Whatever method is used to cover miscellaneous expenses, au pairs should not be using their own money and then having to seek reimbursement.  Below are some suggestions for avoiding problems with expenses.

Host Families

  • It’s important to be clear about how long this money should last and what types of expenses are approved.
  • Let the au pair know whether or not you expect receipts.

Au Pairs

  • Only spend the money on approved expenses.
  • If you are not sure about an expense, ask first.
  • Put your receipts in the cookie jar in place of the money to avoid any confusion.

Gas and Fare Cards 

Host families are responsible for the au pair’s transportation costs to and from classes, cluster meetings and when driving the kids.

It is a good idea to figure out how much gas an au pair will use for these trips and either put gas in the car or give a gas allowance.   If your au pair is riding to classes or cluster meetings with another au pair, you should offer to share the cost of gas.

Au pairs are responsible for their own transportation at all other times.  You should replace the amount of gas used for personal use.

Photo: Andrea Travillian

Handling Expenses with your Au Pair

Miscellaneous Expenses

There are different ways to handle the little day to day expenses that may come up for an au pair.  Things like when she takes the kids out for ice cream or picks up a gallon of milk.  Some families keep a cookie jar fund, a little cash that they set aside weekly or monthly for this kind of expense.  Others give their au pair a debit card with a fixed amount on it that they can replenish. The point is to avoid the au pair spending her own money and then asking for reimbursement. Here are some suggestions for avoiding problems with expenses.

Host Families

  • It’s important to be clear about how long this money should last and what types of expenses are approved.
  • Let the au pair know whether or not you expect receipts.

Au Pairs

  • Only spend the money on approved expenses.
  • If it is something you are not sure about, ask first.
  • Put your receipts in the cookie jar in place of the money to avoid any confusion.

Gas and Fare Cards

Host families are responsible for the au pair’s transportation costs:

  • to and from classes
  • to and from cluster meetings
  • driving the kids

It is a good idea to figure out how much gas an au pair will use for these trips and either put gas in the car or give a gas allowance.   If your au pair is riding to classes or cluster meetings with another au pair, you should offer to share the cost of gas.

Au pairs are responsible for their own transportation at all other times, and should replace the amount of gas used for personal use.

Photo: Andrea Travillian

Handling Expenses

ExpensesWith thanks to Chris Connally

Miscellaneous Expenses

There are different ways to handle the little day to day expenses that come up. Things like when an au pair takes the kids out for ice cream or picks up a gallon of milk. Some families keep a cookie jar fund, a little cash that they set aside weekly or monthly for this kind of expenses. Here are some suggestions for avoiding problems with expenses.

Host Families

  • It’s important to be clear about how long this money should last and what types of expenses are approved.
  • Let the au pair know whether or not you expect receipts.

    • Au Pairs

  • Only spend the money on approved expenses.
  • If it is something you are not sure about, ask first.
  • Put your receipts in the cookie jar in place of the money to avoid any confusion.

    • Gas and Fare Cards

    Host families are responsible for the au pair’s transportation costs:

  • to and from classes and cluster meetings
  • driving the kids

    • It is a good idea to figure out how much gas an au pair will use for these trips and either put gas in the car or give a gas allowance. If your au pair is riding to classes or cluster meetings with another au pair, you should offer to share the cost of gas.

    Au pairs are responsible for their own transportation at all other times. You should replace the amount of gas used for personal use.