Tag Archives: au pairs

Social Distancing: 5 Online Adventures for Kids

Reading, playing, and doing art projects are always great ways to entertain children and keep them physically active and learning. It’s a good idea to limit screen time. But, in this time of social distancing, technology can play an important role in allowing kids to see and connect with the world outside of their homes. Many online resources are popping up to create those opportunities.

Here are five to get you started:

And if kids have questions about the coronavirus, Live Science has created an ultimate kids’ guide to the new coronavirus that has lots of information and is appropriate for school-aged kids.

Handling Expenses

Host parents often ask for suggestions on how best to handle common expenses that occur as au pairs are caring for the children.

Miscellaneous Expenses

There are different ways to handle the little day to day expenses that come up.  Things like when an au pair takes the kids out for ice cream or picks up a gallon of milk.  Some families keep a cookie jar fund, a little cash that they set aside weekly or monthly for these types of expenses. Others give their au pair a prepaid debit card for this purpose. Below are some suggestions for avoiding problems with expenses.

Host Families

  • It’s important to be clear about how long this money should last and what types of expenses are approved.
  • Let the au pair know whether or not you expect receipts.

Au Pairs

  • Only spend the money on approved expenses.
  • If it is something you are not sure about, ask first.
  • Put your receipts in the cookie jar in place of the money to avoid any confusion.

Gas and Fare Cards 

Host families are responsible for the au pair’s transportation costs: to and from classes, cluster meetings and when driving the kids.

It is a good idea to figure out how much gas an au pair will use for these trips and either put gas in the car or give a gas allowance.   If your au pair is riding to classes or cluster meetings with another au pair, you should offer to share the cost of gas.

Au pairs are responsible for their own transportation at all other times.  You should replace the amount of gas used for personal use.

Photo: Andrea Travillian

Special Webinars for Au Pairs

By: Kidsnotes APIA’s Host Family Blog

au pair webinars au pair education au pair in america

At Au Pair in America we offer monthly webinars for our au pairs. Why? These webinars, led by our Orientation Team, help au pairs learn about and manage life in America, and provide useful activities, insight and advice about children and child care. And au pairs can sign up for as many as they would like!

South African au pair Dezi shared with us why she enjoyed the webinars, why she recommends them to other au pairs, and her top three webinars!

Hey everyone! My name is Dezi Henning, and I am from South Africa and lived in Massachusetts for 18 months. I had some amazing experiences during my year and one of things that helped me with that was the webinars for au pairs. My friends from orientation, Jody, Joan and Sandee, are super cool and very helpful.

Why did I continue to join the webinars? The answer is pretty simple: I always learned something, and not just from them. The great thing is that you learn from the other au pairs too. I really encourage you to join the great webinars they offer so I will share my top three webinars with you!

3. 100 Activities You Can Do With School Age Children

Why? It is always helpful to have creative ideas for things to do with the kids, especially in summer. Again, other au pairs are on the webinar and share their own ideas as well.

2. Homesickness

For those times of the year when you really miss mommy, food or your room back home! Everyone gets some sort of homesickness at some point and it’s helpful to talk about it, especially with other au pairs. Even if you are not feeling homesick, you never know when you or a friend will need it!

1. It’s Up to You: Making the Most of Your Au Pair Year

This is an amazing webinar to help you make the best of your stay! Orientation Trainer Joan discusses managing your free time, your money and your circle of friends.

Questions? Contact us at (800) 928-7247

Back to School Tips

Jens Rost backpacks

By Christine Connally

Kids in our cluster will be returning to school soon. This will mean changes to the au pair schedule and possibly to the duties.  It is very important to communicate these changes to avoid problems.

Please discuss the following (if applicable):

  • Au pair’s work schedule.
  • The children’s school and activity schedules.
  • Where the children get dropped off and picked up and who will be doing this.
  • What to do if a child is staying home sick, late to school, does not get off the bus (if they are supposed to).
  • How to tell if school has been cancelled or delayed for bad weather.
  • Add the au pair to your list of people allowed to pick up the kids from school.
  • What to pack for lunch.
  • The routine after school (do they have free time before starting homework, what to give for snack, any chores, where do they put their backpacks & lunchboxes).
  • How to communicate about what’s going on at school.
  • Kids in Care Log Books are available upon request from APIA.

Here are some Printable Fill-in-the-Blank School Notes for parents. You may print these out and use them for times when the kids are absent, late, have early dismissal or you need to give permission for something.

If the au pair will be the one going through the children’s back pack and helping with homework, I suggest you designate an area for putting things that need to be read and/or signed by parents.

Car Seat Safety is a Shared Responsibility

By Christine Connally

In Maryland, Washington DC and Virginia the laws state that children under age 8 must be secured in a car seat or booster seat that is appropriate for their age, weight and height. Children over age 8 must be properly secured in a vehicle seat belt. (That is more lax than best practice recommendations which suggest children ride in a booster seat until they fit safely into a vehicle seat belt and their feet touch the vehicle floor. This will vary by child and vehicle more than age.)

Car seats and booster seats save lives, there is no doubt about it. But, just having the car seat in the car is not enough.  Car seats and booster seats can only save lives if they are properly installed and used.

Host Parents

  • It is your responsibility to show the au pair how to properly use your car seats and/or booster seats.
  • If you expect her to change seats to different vehicles, show her how to install them properly.
  • If you do not want her to remove and re-install car seats, make that expectation clear.
  • Even if the au pair has a separate car that she is the only one driving the kids in, please check the installation of the seats periodically.

Au Pairs

  • You are responsible for making sure that you understand how to buckle the children safely in their seats and be sure that they are safely buckled in every time you take them in the car with you.
  • The car should not move unless everyone is buckled.
  • Make it a habit to check the seats each time you put the children in to see that the seat is secure and not too loose.
  • If the seat is not working properly or you cannot figure out how to get it tight, ask your host parents as soon as possible.
  • If your host parents have asked you not to remove the car seat(s), please follow that rule.
  • If you need to remove the seat for some reason, ask them for help putting the seat back in.

If you need help installing car seats, find a car seat inspection station near you: http://www.nhtsa.dot.gov/cps/cpsfitting/index.cfm

Image: Parents Central

Image: Parents Central

Au Pair Tax Info

By Christine Connally

Who is supposed to file taxes? – All au pairs who made $4000 or more in the calendar year (Jan 1 – Dec 31.) Au pairs who made less than $4000, are not required to file a tax return for 2015.

Will all au pairs have to pay something? – No, it depends on when you arrived and how much money you earned last year.

Photo: 401(K) 2012 (Flickr)a

Photo: 401(K) 2012 (Flickr)a

When are 2015 taxes due? – April 15, 2016

Where can I get the tax form? –  1040NR-EZ Form

Where can I get the instruction booklet? – 1040NR-EZ Booklet

Where can I get detailed information on filing my taxes? – APIA Tax Info for Au Pairs

Where can I see a sample au pair tax form? – Sample Completed Tax Form

Where should I mail my tax return form?
Department of the Treasury
Internal Revenue Service
P.O. Box 1303
Charlotte, NC 28201-1303

How do I write a check or money order? – Check here

How do I make sure it gets to the IRS? – Go to the Post Office and send it by Certified Mail.

How do I address the envelope? – Check here

Going Unplugged During Work Hours

Au Pairs – Imagine for a moment that you went to the hospital and you were in the care of doctors and nurses.  How would you feel if those doctors and nurses who were there to care for you were more interested in texting or using their personal computer than caring for you?  How would that make you feel, about yourself and about them?  Would you think that you were getting the treatment you deserved?  Would you feel like paying the bill after your stay?

Life as an au pair, it is a fine balance between employee and family member. You live with your host family and participate with them as a member of the family, but you also have clear responsibilities as a childcare provider. Being a childcare provider is truly one of the most important jobs I can think of, because you are helping to shape our next generation.  What message are you sending them when you would rather interact with a computer than with them? How will they feel about themselves and about you? Children feel as though everything is about them. They will see this as a rejection of them and they will be more likely to act out.

It also poses a safety concern when you are not paying enough attention to the children in your care.  Accidents happen, but when an adult care giver is close by and appropriately supervising the chances of a major injury dramatically reduce.

During work hours, the following would not be considered acceptable:
-Texting
-Talking to friends on the phone
-Chatting with friends online
-Using Skype or FaceTime
-IMing
-Emailing
-Updating your status on Facebook
-Using Snapchat, WhatsApp or any other app or social media site
-Watching videos on YouTube
-Tweeting on Twitter
-Uploading photos on Instagram
-Anything else on the computer unless it is going to Nickjr.com together with your host children

Think about this — even if you work 45 hours a week, that leaves you 123 hours per week for all of that other stuff, or about 70 hours (if you are getting the recommended 7-8 hours of sleep per night.)

Host Parents – You need to be clear about what you consider acceptable during work hours to avoid misunderstandings.  Also, please understand that you are dealing with a new generation of people who are very accustomed to being plugged in at all times.  Their intention is not to be rude, they don’t necessarily realize how their actions will be perceived.  Please use this information as an opportunity to begin a dialogue on the issue.