Tag Archives: cash

Handling Expenses

Host parents often ask for suggestions on how best to handle common expenses that occur as au pairs are caring for the children.

Miscellaneous Expenses

There are different ways to handle the little day to day expenses that come up.  Things like when an au pair takes the kids out for ice cream or picks up a gallon of milk.  Some families keep a cookie jar fund, a little cash that they set aside weekly or monthly for these types of expenses. Others give their au pair a prepaid debit card for this purpose. Below are some suggestions for avoiding problems with expenses.

Host Families

  • It’s important to be clear about how long this money should last and what types of expenses are approved.
  • Let the au pair know whether or not you expect receipts.

Au Pairs

  • Only spend the money on approved expenses.
  • If it is something you are not sure about, ask first.
  • Put your receipts in the cookie jar in place of the money to avoid any confusion.

Gas and Fare Cards 

Host families are responsible for the au pair’s transportation costs: to and from classes, cluster meetings and when driving the kids.

It is a good idea to figure out how much gas an au pair will use for these trips and either put gas in the car or give a gas allowance.   If your au pair is riding to classes or cluster meetings with another au pair, you should offer to share the cost of gas.

Au pairs are responsible for their own transportation at all other times.  You should replace the amount of gas used for personal use.

Photo: Andrea Travillian

Black Friday in the US

6869772267_859961ebb2November 29– Black Friday is the Friday after Thanksgiving and is the beginning of the traditional Christmas shopping season. Black Friday is not an official holiday, but many people have the day off, which increases the number of potential shoppers. Merchants and the media use the term Black Friday to refer to the beginning of the period in which retailers are in the black i.e., turning a profit for the year.  Sales are everywhere–set your alarm and hit the stores before the sun comes up to get an authentic experience this unique day!

Tax Information for Au Pairs

taxes-pic

 

We have been talking about taxes a lot lately and there have been lots of questions. I will continue going over tax questions each month at our Coffee Meetings. 

 

Here are some of the basic questions:

Who is supposed to file taxes? – All au pairs (even those who don’t owe money)

Will all au pairs have to pay something? – No, it depends on when you arrived and how much money you earned last year.

When are 2010 taxes due? – April 18, 2011

Where can I get the tax form? –  1040NR-EZ Form

Where can I get the instruction booklet? – 1040NR-EZ Booklet

Where can I get detailed information and see a sample au pair tax form? – APIA Tax Info for Au Pairs

Handling Expenses

Miscellaneous Expenses

There are different ways to handle the little expenses that may come up.  Things like when an au pair takes the kids out for ice cream or picks up a gallon of milk.  Some families keep a cookie jar fund, a little cash that they set aside weekly or monthly for this kind of expenses.  Here are some suggestions for avoiding problems with that.

Host Families

  • It’s important to be clear about how long this money should last and what types of expenses are approved.
  • Let the au pair know whether or not you expect receipts.

Au Pairs

  • Only spend the money on approved expenses.
  • If it is something you are not sure about, ask first.
  • Put your receipts in the cookie jar in place of the money to avoid any confusion.

Gas and Fare Cards

Host families are responsible for the au pair’s transportation costs:

  • to and from classes and cluster meetings
  • driving the kids

It is a good idea to figure out how much gas an au pair will use for these trips and either put gas in the car or give a gas allowance.   If your au pair is riding to classes or cluster meetings with another au pair, you should offer to share the cost of gas.

Au pairs are responsible for their own transportation at all other times.  You should replace the amount of gas used for personal use.