Tag Archives: transportation

How to Handle Transportation Costs

Program rules dictate several situations when the host parents are required to cover an au pair’s transportation costs. Aside from those specific requirements there are some things to consider when deciding how to handle an au pair’s personal transportation.

Situations when host parents are responsible for the au pair’s transportation costs:

  • To/from cluster meetings
  • To/from classes (for the education requirement)
  • When they are transporting the host children

What are some ways host parents can pay for those required transportation costs?

  • By providing car use and paying for the cost of gas in those situations
  • By giving an allowance for Metro or bus fare
  • By giving an allowance toward Uber/Lyft
  • By paying for bike share

Who is responsible for an au pair’s transportation in her free time? 

  • If an au pair has car use, it would be reasonable for the host parents to ask her to pay for the gas used for personal car use.
    • If the primary use of the car are things host parents will cover (host parent use, transporting the children, au pair classes and cluster meetings) then normally host parents will put in the gas or give au pair money to fill up the car and then ask her to replace the gas she’s using for personal time.
    • If the car is exclusively used by the au pair, she can be responsible for filling up the car. Then host parents should calculate how much the au pair will use for the things they are responsible for (transporting the children, au pair classes and cluster meetings) and give her money to cover that each week.
  • If no car use is provided and an au pair must rely solely on public transportation, many host parents will give a transportation allowance to help with those costs.
    • If your au pair is relying on public transportation, would you feel comfortable having her walk home from metro or bus stop at midnight? If not, how can you help with that?

What factors should you consider when deciding how to handle personal transportation costs?

  • Where do you live?
    • Are you within easy walking and/or bike-riding distance to shopping and activities?
  • Is car use provided?
    • When host parents provide car use, that includes them covering the cost of car insurance and maintenance. So, it is fair to ask the au pair to pay for her own gas for personal use.
    • If host parents are not providing car use, many will figure out how much they are saving by not paying for insurance and maintenance costs and offer that to their au pair as an allowance for public transportation (metro, bus, Uber/Lyft).

Other Things to Consider

  • Au pairs are happiest when they are able to explore the area and make friends. This goes a long way to reduce homesickness and ensure a great cultural exchange experience. The more host parents can do to support this, the more successful their match will typically be.
  • When car use is provided, be clear about any limitations. Is it okay to transport friends, take the car overnight, go on a road trip, drive to Baltimore or Ocean City? In what situations does she have automatic permission and when does she need to ask in advance?
  • Every match is different. Transportation is only one aspect. Whatever works well for a host family and their au pair is what’s best (as long as the minimum program requirements are being met). Things like whether a host family is paying a higher stipend (over the regulation minimum), offering other benefits and driving the au pair to some places all may factor into how personal transportation costs are handled.
  • Please discuss transportation plans for cluster meetings in advance. While participation in cluster meetings is not mandatory, it is strongly encouraged. Cluster meetings are important for an au pair’s overall cultural experience, making friends and getting to know her counselor. Lack of transportation to meetings should not be an impediment to those experiences.

If you have questions or concerns about how to handle transportation, reach out to your counselor to discuss.

Photo: Andrea Piacquadio

Back to School Planning

Back to school time is here. This can mean changes to the au pair schedule and possibly to the duties.  It is very important to communicate these changes to avoid problems.

Here is a list of topics to consider discussing:

  • Au pair’s work schedule
  • The children’s school and activity schedules
  • Where the children get dropped off and picked up and who will be doing this
  • What to do if a child is staying home sick, late to school, does not get off the bus (if they are supposed to)
  • Driving laws regarding stopping for school buses
  • How to tell if school has been canceled or delayed for bad weather
  • Add the au pair to your list of people allowed to pick up the kids from school and explain the process
  • What to pack for lunch
  • The routine after school (do they have free time before starting homework, what to give for a snack, any chores, where do they put their backpacks & lunchboxes)
  • How to communicate about what’s going on at school. Your Kids in Care logbook from Au Pair in America can be a great two-way communication tool for keeping track of schedules, afterschool activities and day to day info that needs to be transferred between host parents and au pair.
  • If your au pair will be the one going through the children’s backpack and helping with homework, consider designating an area for putting things that need to be read and/or signed by parents.

Here are some Printable Fill-in-the-Blank School Notes for parents. You can print these out and have them ready for times when the kids are absent, late, have an early dismissal or you need to give permission for something.

Check out Au Pair in America’s Pinterest School Tips and Ideas pinboard for things like organization ideas, back to school traditions, printable lunch box notes, and fun lunch recipes.