Tag Archives: au pair

Travel Outside of the U.S.

10 Things to Know Before You Go

  1. There is always some risk with traveling outside of the U.S., as re-entry is at the discretion of the port of entry agent. APIA recommends that au pairs and host families discuss the risks and decide whether they are comfortable.
  2. Please review the appropriate checklist(s) from APIA, as you make your travel plans.
  3. All Au Pairs must mail their original DS-2019 along with a Travel Validation Request Form to APIA, at least 3-4 weeks prior to international travel. Check out this blog post for step-by-step instructions on how to send this in the mail. Note: The travel validation ensures that you are in good standing with the program, it is not formal permission to travel. 
  4. Year 1 Au Pairs must have a valid visa to travel internationally and plan to return to the U.S. prior to the date their visa says it expires. This can be different from the actual program end date.
  5. Year 2 Au Pairs may visit Canada, Mexico, and the adjacent islands due to the Automatic Revalidation Policy. No other international travel is allowed in Year 2.
  6. Year 3 Au Pairs (special extension) are not permitted to travel internationally.
  7. All Au Pairs must independently research whether they will need an additional visitor’s visa for their destination. This will depend on their nationality and travel destination.
  8. Only fully vaccinated travelers will be admitted into the U.S. This means that all foreign visitors must be vaccinated against COVID-19 and must show proof of vaccination before boarding a U.S.-bound airline.
  9. All Au Pairs will need to get a COVID-19 viral test (regardless of vaccination status or citizenship) no more than 1 day before they travel by air into the United States. They must show the negative result to the airline before boarding the flight. This test is not for a medical reason, so it will not be covered by insurance and you will need to cover the cost yourself.
  10. When you return to the U.S. you should follow CDC and local guidelines regarding quarantine and testing.

Photo: Porapak Apichodilok from Pexels

How to Handle Transportation Costs

Program rules dictate several situations when the host parents are required to cover an au pair’s transportation costs. Aside from those specific requirements there are some things to consider when deciding how to handle an au pair’s personal transportation.

Situations when host parents are responsible for the au pair’s transportation costs:

  • To/from cluster meetings
  • To/from classes (for the education requirement)
  • When they are transporting the host children

What are some ways host parents can pay for those required transportation costs?

  • By providing car use and paying for the cost of gas in those situations
  • By giving an allowance for Metro or bus fare
  • By giving an allowance toward Uber/Lyft
  • By paying for bike share

Who is responsible for an au pair’s transportation in her free time? 

  • If an au pair has car use, it would be reasonable for the host parents to ask her to pay for the gas used for personal car use.
    • If the primary use of the car are things host parents will cover (host parent use, transporting the children, au pair classes and cluster meetings) then normally host parents will put in the gas or give au pair money to fill up the car and then ask her to replace the gas she’s using for personal time.
    • If the car is exclusively used by the au pair, she can be responsible for filling up the car. Then host parents should calculate how much the au pair will use for the things they are responsible for (transporting the children, au pair classes and cluster meetings) and give her money to cover that each week.
  • If no car use is provided and an au pair must rely solely on public transportation, many host parents will give a transportation allowance to help with those costs.
    • If your au pair is relying on public transportation, would you feel comfortable having her walk home from metro or bus stop at midnight? If not, how can you help with that?

What factors should you consider when deciding how to handle personal transportation costs?

  • Where do you live?
    • Are you within easy walking and/or bike-riding distance to shopping and activities?
  • Is car use provided?
    • When host parents provide car use, that includes them covering the cost of car insurance and maintenance. So, it is fair to ask the au pair to pay for her own gas for personal use.
    • If host parents are not providing car use, many will figure out how much they are saving by not paying for insurance and maintenance costs and offer that to their au pair as an allowance for public transportation (metro, bus, Uber/Lyft).

Other Things to Consider

  • Au pairs are happiest when they are able to explore the area and make friends. This goes a long way to reduce homesickness and ensure a great cultural exchange experience. The more host parents can do to support this, the more successful their match will typically be.
  • When car use is provided, be clear about any limitations. Is it okay to transport friends, take the car overnight, go on a road trip, drive to Baltimore or Ocean City? In what situations does she have automatic permission and when does she need to ask in advance?
  • Every match is different. Transportation is only one aspect. Whatever works well for a host family and their au pair is what’s best (as long as the minimum program requirements are being met). Things like whether a host family is paying a higher stipend (over the regulation minimum), offering other benefits and driving the au pair to some places all may factor into how personal transportation costs are handled.
  • Please discuss transportation plans for cluster meetings in advance. While participation in cluster meetings is not mandatory, it is strongly encouraged. Cluster meetings are important for an au pair’s overall cultural experience, making friends and getting to know her counselor. Lack of transportation to meetings should not be an impediment to those experiences.

If you have questions or concerns about how to handle transportation, reach out to your counselor to discuss.

Photo: Andrea Piacquadio

Hints for Success – Homesickness/Culture Shock

Almost everyone experiences culture shock when they come to a completely new environment. Everything is different: the language, the food, and the people.

Here are my Top 5 Tips for Dealing with Homesickness

1. Make Friends – Don’t wait for other au pairs to reach out to you, reach out to them. There are lots of other new au pairs who are feeling the same way you are right now. Set a goal to reach out to one of them each day. Some will respond and some will not. Don’t let that discourage you. No one will ever be mad at you for sending them a message to say hello or ask if they want to do something together. Make friends from various countries and you will also get a chance to practice your English skills together.

2. Stay in touch with your home country, but not too much. Skyping or talking on the phone every day with your family and/or friends back home normally makes homesickness worse. Try emailing instead and reduce the Skype and phone calls to once a week, until you feel stronger. It’s much harder seeing the faces and hearing the voices of those you miss.

3. Get out of the house (or your room specifically) – Go to cluster meetings, have coffee or movies with other au pairs, join a gym, go to the library, go for a walk, visit the mall, get a manicure, visit a museum. If someone invites you out, say “yes.” Also, don’t be afraid to do the inviting. If your host family invites you to do things with them, say “yes.” This will help you get to know each other and contribute to your overall happiness. We are still living in a pandemic. Remember to be safe and follow your host family rules and any local rules for masking and other precautions.

4. Realize that it definitely gets better – All au pairs experience homesickness and nearly all of them stay and have a successful year (some stay for two years.) So, it must get better, right? Once you get past the initial homesickness, most au pairs report how quickly the year goes by.

5. Make Plans – Create your own Au Pair Bucket List (places you want to go, new foods to try, new things to experience during your year in the U.S.) and start doing them now. Post on our cluster Facebook group to find others who may want to join you on your adventures.

Photo by:  Shimelle Laine (Flickr)

Links & Resources for Au Pair Taxes

Au Pair in America staff, including its community counselors, are not qualified to provide any official tax information. We recommend that you use H & R Block Expat Tax Services or another professional if you have any specific questions regarding U.S. taxes or need help to file your taxes. Below are some resources and general information.

Where to Get Started

  • Au Pair in America has a Tax Information for Au Pairs page that explains the basics of how taxes work in the U.S.
  • You can view an Instructional Tax Video in your au pair portal. Once you are logged into your au pair portal → go to “Resources” tab → “In the US” → click “Instructional Tax Video for Guidance”
  • April 18, 2022, is the deadline to submit your 2021 tax forms and payment. Doing so after that deadline can lead to extra fees and interest charges.
  • From the H&R Block Expat Tax Service: “U.S. law requires au pairs who earn more than the filing threshold in stipends during a calendar year to file a U.S. federal tax return. Under the new tax law, the filing threshold is currently $5. Depending on the state in which you earned the income, you may also be subject to state tax filing. If you don’t file, you risk incurring costly interest and penalties, and it may complicate obtaining a U.S. visa in the future.”

If You Want to Get Your Taxes Professionally Done

Au Pair in America has partnered with H & R Block Expat Tax Services which has set up an easy, affordable, and virtual option for au pairs to assist with tax filing. The promotional fee is $50 through February 28th, which includes Federal and State (if applicable) filing. Starting on March 1st the fee increases to $99.

If You Plan to Do Your Own Taxes

  • Even if you are planning to prepare your own taxes, I recommend you check out the information on the H&R Block Expat Tax Service page. Scroll down the page and see the answers to lots of common questions au pairs have about taxes.
  • If you are planning to prepare your taxes on your own (or with help from your host parents) you can get links to the tax forms HERE.
  • If you plan to file your taxes by mail, here are some things you will need to know:
  • Some other important details:
    • Include your full name and Social Security Number on your tax forms and your payment (check or money order).
    • Make copies of all of the papers you mail to the IRS (your forms and payment) and keep those for your records. (This is very important in case you receive letters from the IRS about your taxes in the future.)

Image: 401(K) 2012

Valentine’s Day Activities

Valentine’s Day (February 14) is a time of love, friendship, giving, and caring. Americans use Valentine’s Day as an opportunity to tell friends and family how much they care.  Children usually exchange cards at school.

Are you looking for Valentine’s day activity and craft ideas?

Look no further…  Au Pair in America has a Pinterest pinboard devoted to Valentine’s Day:

APIA Valentine’s Day Pinboard

Photo: Clever Cupcakes (Flickr)

Welcome to Camp Au Pair in America!

When kids are out of school for the summer, it doesn’t take long for them to become bored and  sometimes that leads to sibling squabbles and mischief. Even though they don’t realize it, they are usually missing routine and predictability in their daily schedule. One solution is to make fun plans to keep them busy! 

Each week this summer we will share a different Camp Au Pair theme. These weekly themes are designed to give you ideas to keep your host kids occupied and engaged all summer long. They will also be learning. (But shhhh, don’t tell them that part.) Check back each Friday, for the next week’s theme. This gives you a chance to make plans and gather materials for the next week. For each theme there will be crafts, games, snacks and activities. You can just use these ideas or add your own and customize the themes to fit the ages and interests of your host children.

Here are the themes you can look forward to:

  • Art Experiences
  • Backyard Safari
  • Bugs & Butterflies
  • Cars and Trucks
  • Dinosaurs
  • Explore the World
  • Nature Explorations
  • Outer Space
  • Pirate Adventures
  • Princesses & Knights
  • Science (STEM)
  • Under the Sea

Check out Summer Fun & Summer Holidays pin boards for even more ideas.

If you get some great pictures doing these activities with your host kids, please send those to your counselor. We love to share your accomplishments and inspire other au pairs!

Let’s make this an amazing summer!

 

Social Distancing: Free Virtual Escape Rooms

Libraries may be closed due to COVID-19, but many librarians are coming up with creative ideas to keep people entertained and promote literacy. One of those creative ideas is free virtual escape rooms. With a variety of themes, some may be fun to do on your own, others as activities with the kids.

Sydney Krawiec, Youth Services Librarian at Peters Township Public Library in McMurray, PA created this Hogwarts Virtual Escape Room. She shared this tutorial on how to create your own virtual escape room, which seemed to spark the creativity of many other librarians.

Some amazing librarians all over the country have been busy creating virtual escape rooms with a variety of themes.

Special thanks to the Humboldt County Library in Winnemucca, Nevada for gathering info on many of these escape rooms. Follow them on Facebook for their storytimes and weekly Facebook Live Science Time on Fridays.

Image: Canva.com

Social Distancing: 10 Things You CAN Do Right Now

Social distancing is important right now to help slow the spread of coronavirus. This means avoiding places where you come in contact with lots of people (schools, movies, restaurants, museums, concerts, parties, etc.)  I am sure you keep hearing a lot about the things you should not do.

It’s also important to have ideas of things you can do. There are plenty of activities you can do at home and away from crowds.

While we can’t control many things going on right now in the world, we can choose how we deal with it.

“She turned her can’ts into cans
and her dreams into plans.” – Kobi Yamada

 

Here are 10 things you CAN do right now:

  • Stay connected with your friends and family via social media, texting, and Skype.
  • Go for a walk or run on your own. As long as you don’t go to a populated place, it’s fine to go out for some exercise.
  • Enjoy nature. That could be sitting outside in your backyard on a nice day or walking on a nature trail.
  • Read a book or listen to an audiobook or podcast. Getting lost in a story is a great way to take your mind off of things. Or if you pick a non-fiction book or podcast you may learn something new. You could even create an online book club or podcast discussion group with friends.
  • Do yoga. Yoga can be a great way to relieve stress and maintain your fitness. There are many free yoga videos on Youtube. Sign up here to receive daily emails for 30 Days of Yoga.
  • Take virtual tours of museums online.*
  • Make memories in the kitchen.* Cooking recipes from your home country is a great way to share your culture with your host family and give yourself a taste of home. Cooking classic American recipes is a way to continue your cultural exchange. You can find lots of recipes online. Also, you will be able to share that taste of America with your own family by cooking some of these recipes after you return home at the end of your program.
  • Have an online watch party with friends. When you watch a movie alone do you miss talking to a friend about what’s happening? Pick a time and a movie and from your individual homes you each stream the movie on Netflix at the same time. You can text or do a group chat during the movie.
  • Make top 10 lists of your favorite things like movies, foods, songs and more. Share and compare lists with your friends. You may find out some things you didn’t know about each other and get some ideas for new things to try.
  • Research and plan trips to places you want to visit while in the U.S.* This time of social distancing won’t last forever. Use this time to do some research online and make plans. This will help you make the most of those trips when you get to take them a few months from now. It will also give you something to look forward to.

*Future blog posts in this series will have more detailed information on these topics.

 

Dealing with Social Distancing

The coronavirus has caused lots of temporary changes to our daily routines. Right now, we are being asked to practice “social distancing” to reduce the spread of the virus.

What is social distancing?
Social distancing is a way to keep people from interacting as closely or frequently enough to spread the virus. Schools, sporting events and concerts are being canceled. People are being asked to stay at home more to avoid being in contact with a large number of people.

What are some ways to take care of yourself?
Some people may feel anxious, lonely or frustrated and that is totally normal. It can be very helpful to talk with friends and family about those feelings. It helps to know that others are going through these same emotions. Reach out to your community counselor if you need support during this time.

It is very important to practice good self-care. Connect with people you love via Skype and text, maintain a healthy diet, stay active, make plans for things you want to do once things get back to normal. Staying out of crowds doesn’t have to mean just staying in the home. You can go for walks and enjoy nature. Both exercise and spending time in nature are beneficial for your mental health.

Where can you get practical tips for dealing with social distancing?
We recognize that some of these changes will require patience and resourcefulness. During this time, we will be doing a series of blog posts with resources to assist you with two specific aspects of this situation:

  • Ideas for keeping the kids occupied (while they are home from school)
  • Ways to continue your cultural exchange from home

Photo: Meg Willis  

Making Thanksgiving Memories Together

Thanksgiving is a public holiday celebrated on the fourth Thursday in November every year in the United States. It started as a harvest festival and has been celebrated nationally on and off since 1789.  The most important part of Thanksgiving for American families is to spend family time together.

Martin Cathrae

 “My favorite holiday was Thanksgiving. Firstly, it was my first holiday with the whole family in America. Secondly, the whole family came together. All aunts and uncles and their kids came to grandma’s. We played football with all of them, including grandma and grandpa. It was the first time I played it and it was so much fun for all. We had a great dinner with all the typical things you can imagine … it was deeeelicious! It was so great to be with such a big family and I really enjoyed that day. I will remember it my whole life, I hope.” – Swantje from Germany

Here are a few tips to help you have a terrific Thanksgiving experience.

Host Parents
Please plan to include your au pair in your Thanksgiving celebration, if at all possible. If you are traveling or will not be able to invite your au pair to join you for Thanksgiving, give her plenty of notice and help her make alternate plans. You don’t want to leave your au pair alone over the holiday.

Au Pairs
If you are invited to attend dinner, please let your family know within 5 days of the invitation, whether you are planning to attend, so they may make plans. If your host family is unable to include you in their Thanksgiving plans, please let me know if you have trouble making other plans, so I can assist.

Make sure to discuss time off during this holiday weekend. Many host families work the Friday after Thanksgiving so do not assume you have this day off or the entire weekend. Talk to your host family, BEFORE you make any plans.

Bonus Tip for the Kids
If you are looking for a fun recipe to make with your au pair, check out these turkey cookies. Find more fun activities and recipes on the Au Pair in America Fall Holidays pinboard.